How do you manage projects?

Like many adult companies, we have workers spread out around the globe, and AJ and I frequently work from our homes.

I'm curious what other companies do as far as managing projects. For a long time, AJ and I maintained separate "to-do" lists for ourselves and our workers, updated through emails and phonecalls multiple times a day.

Just recently, I got annoyed at how difficult it was to keep on top of a million different projects and started looking at project management software. We settled on Project Pier, an open source web-based project manager that's very similar to BaseCamp, an (expensive) commercial product.

It's been a Godsend for me. A typical project might be a DVD... in which we capture and edit and prepare the scenes, make the slipsheet, prepare menus and authoring assets, review and create the 2257 docs for it, author it, test it, review it, make changes, send to manufacturing, prepare support materials, etc.

With the project software, we create all the subtasks, assign them to the various people (AJ, myself, our editor, our designer, etc.) and the system handles due dates, emails everyone, collects all the notes/assets/messages in one place, and allows us to see what's on time, what's late, etc.

Even for simple stuff ("I need pics selected for the new gallery designs"), putting it in the project system makes sure that the ball doesn't get dropped, as happens occasionally with emails.

For my own projects that don't involve anyone else, I use a "scancard system" that keeps track of stuff on small paper notes that also keep me organized.

Perhaps we're really late to the party, but I'm really curious how other people manage projects for their businesses? High tech, low tech, both?

I have bad project management skills. I tend to start something new before ending teh 3 or 4 things I am currently working on.

Right now I am in the middle of launching 15 tgp's, 28 blogs, a digg type site, 5 tube sites, 1 paysite, 1 industry blog and 1 mainstream social networking site.

UGH!!!!

--Chubbs

For now we have a lowtech project maintenance. We have no software or programs that can handle project management. But one thing for sure, we can handle our projects for we have a stuff with great skills and well experience in this field of work.. Like design, we have a skilled designer that have unique work and always think big. As for scripts, we also have a senior programmer on the line.. For now we are working on the comfort of our home but still we are a team and always cope with the work assigned.

We use BaseCamp. It is expensive because it is a recurring payment. Though I think we only pay like $50/mo. But, I agree that is still expensive. I'd be curious to see how you like your product in a few weeks. I've thought of replacing basecamp.

Hey, Joe,

Projectpier was written as an opensource alternative to Basecamp. I haven't used Basecamp but from what I understand, the two are supposed to be pretty similar.

It took only a few minutes to install ProjectPier on our server, and it's free, so you might give it a shot. I believe there is a way of importing Basecamp files but I'm not sure.

Also, Projectpier is the open source fork of another product, activeCollab. I think activeCollab is $300 or something and is supposed to be a somewhat more feature-rich version, designed to directly compete with Basecamp.

For now, we aren't doing a lot of super fancy stuff, but we've been really happy with ProjectPier in the month or so we've been using it.

very carefully

Only for my own projects I use Stickies, the virtual ones. They're free. From Zhorn software (the board doesn't allow me to post a URL yet)

I'm glad I read this thread. I've been in need of some good management software, something to assist in that department.

Until now, projects have been managed by a spiral notebook(s). I'm so bad when it comes to working off of a list, and am working very hard to put that into play. I don't outsource any of my projects, it's all done in house by myself, so I just take one project at a time. The creative juices aren't always flowing, so I bounce from project to project. But I feel a management program could really assist me in keeping on track, perhaps getting things done a lot more efficiently. So, thanks for the tip. ;-)

Chris, if you're doing it all yourself and used to a paper system, you might really like the Scancard System.

http://www.executivegallery.com/Pages/Chairman.html

It's totally old school and designed for luddites who don't know how to turn on a computer, but honestly, I find it to be an incredibly useful and powerful system for managing my own projects. You keep each project on one of the cards and you can see at a glance all of your projects, update things as you do them.

I carry mine when I travel and it enables me to keep track of everything, and as I finish a project, I toss the card associated with it, so everything stays neat and organized. I've used it for almost 10 years now.

LOL, no I'm so not a paper person. That's why I have 10 or 15 notebooks full of shit. I think it's just pure laziness, but I'm working hard to turn that around. Perhaps the software will assist in that ;-)

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Originally Posted by asiaboy

Only for my own projects I use Stickies, the virtual ones. They're free. From Zhorn software (the board doesn't allow me to post a URL yet)

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I still use the real ones! :)

jim

chip turned me onto the scancard system, and it's really pretty handy.

but for those who want something simple for their computer, perhaps this would be helpful http://www.3m.com/us/office/postit/d...tal_notes.html

yes, it's virtual post-it notes. you can stick on - or a bunch - on your desktop. you can make bulletin boards. looks pretty good if all you want is organizing without intense detail...

There's software for this stuff?!?

LOL holy shit...

I mean our stuff is nowhere near as complicated as your stuff, chip, but it's not hard to drop the ball if there isn't someone who oversees projects and clients.

We're not a program or anything, we build sites for clients, but once upon a time before I got promoted there was a certain lack of sequence in client-delivery due to miscommunication.

For example if the client decided to contact the sales rep (for whatever reason) all the time instead of someone (even by email) that could help him or her directly... then the chances of getting service was kinda like 50/50.

I solved that problem and honestly only keep track of all this new site construction, completion, delivery stuff on a big marker board near my desk.

Online: date
Completed: date
Submitted to billing: date
Approved: date
Sign-off: date

Then I use windex and a rag, and take'em off lol.

AJ still uses a marker board for many of his individual projects, just as I use my Scancard system for mine.

I think both work well; the main reason I like the scancard system is I can carry all the project lists with me when I go somewhere for a meeting or whatever.

that's why i liked the scancard book - i can study my projects and consider my next moves while i'm not at the computer.

btw, for those who want something on a server so several people can take part, there's bugzilla, a free system from the mozilla folks. we used it on one team i worked with and it really helped.

for my personal life i use my iPhone to manage everything.... Keeps me totally on track.

For business we use whiteboards, written weekly schedules and Calendars.
kinda old school.... But it works for us. I might take a look at http://www.projectpier.org/ and see how it works for us. Thanks for the suggestion Chip!


David

It's hard, I have 3 people receiving my orders and I can't even begin to imagine what it would be like to have 5 or 10. These guys are 2 in Australia and 1 in Buffalo so they don't have the same schedule, I'm positive emails and a good organized email client are the best solution. But of course you have to be organized yourself to make it work. Dealing with different times and different people is a great experience, it's also stressful so be warned, this is no easy job.

Good luck to all you guys starting off. :thumbsup:

for a multiple employee situation, you really can't beat bugzilla. it's free and you can have everyone's jobs posted, they can let you know the progress of each job - and it's even better if more than one person is working on a single job or project.

Quote:

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Originally Posted by chelo - ACW

It's hard, I have 3 people receiving my orders and I can't even begin to imagine what it would be like to have 5 or 10. These guys are 2 in Australia and 1 in Buffalo so they don't have the same schedule, I'm positive emails and a good organized email client are the best solution. But of course you have to be organized yourself to make it work. Dealing with different times and different people is a great experience, it's also stressful so be warned, this is no easy job.

Good luck to all you guys starting off. :thumbsup:

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I've only played with bugzilla a little bit, but my sense was it was much more organized toward software projects developed by a team.

One of the things I like about ProjectPier (or Basecamp) is it allows differing levels of access, so for example, a contractor sees different information than the employees do, and there is a combination of tools such as to-do lists, milestones, notes and comments (some of which is similar to bugzilla.)

I will say that I suspect bugzilla is probably more mature and feature-rich than project pier, but both are free, so perhaps take a look at both of them. They do similar things but they were developed with different ideas in mind, so the way they approach things is a little different.

Quote:

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Originally Posted by basschick

for a multiple employee situation, you really can't beat bugzilla. it's free and you can have everyone's jobs posted, they can let you know the progress of each job - and it's even better if more than one person is working on a single job or project.

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I've heard of it but never tried it, I'll give a try now that I know whatit is for. Thanks basschick :)