I wonder what type of records the three companies that have been inspected had...
Were they paper printouts of ID's?
Were they digital file copies of ID's?
Were they digital file copies with a cross referenced digital database?
I wonder if one type of records is better than others?
We have a digital database, searchable of course, and digital files for each model which contains the ID and appropriate information about the model... backed up of course with a paper copy in a paper folder for each model that contains also his model release, images, ID etc.
The paper versions are kept in a separate room. The digital files are kept in a special computer void of anything else, in a room by itself. The paper files are kept in the back of our warehouse in file cabinets. The paper version filing system also follows the filing system for the digital files so they both are the same.
I would like input on whether you think the digital files and associated database are sufficient.
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