We also take a digital photograph... it's usually stored in the same folder as the shoot itself. Then we copy, reduce, and import it into our database, but the original 8mp image is stored with the set in case there's a problem. That takes care of issues like something not showing up in b&w, but there are still sometimes issues with holograms and so forth, so sometimes we just have to shoot it from several different angles until we get one that's readable.

We also take a picture of the model holding the ID, and for all our sets in the last year or two, both pictures go into the 2257 database.